如何禮貌地用英文寫郵件？
關(guān)鍵字
摘要
不論是要和教授argue成績，還是要找實習(xí)，與雇主發(fā)郵件，都需要學(xué)會禮貌地用英文發(fā)郵件，禮貌，規(guī)范的用詞可以給你的郵件加分哦！
不論是要和教授argue成績，還是要找實習(xí)，與雇主發(fā)郵件，都需要學(xué)會禮貌地用英文發(fā)郵件，禮貌，規(guī)范的用詞可以給你的郵件加分哦！
常識：
1．要用教育網(wǎng)郵箱，避免被過濾掉。地址格式直接用wi@cqu.edu>避免其他格式某些系統(tǒng)不支持。
2．地址欄只有一個地址，不要同時發(fā)給幾個人，尤其是不要讓一個接收者知道。就是避免在接收者收到的郵件里面看到正文前面一串郵箱地址：（1）不安全，把某些人的郵箱傳給了不認識的人。
（2）一個問題發(fā)給兩個人，兩個人如果都覺得對方會回答，你的問題就沒人回答了。
3．寫完，發(fā)之前要通讀幾遍，找錯誤，最好找別人讀一下，看會不會被誤解。尤其是要核對后面“句型和句子的注意事項”中的問題，確保在郵件中你顯得比較專業(yè)，比較認真。尤其是在找人幫忙或問問題的時候。
4．如果問問題或索要資料，要交代清楚背景，避免收件人不知所問。
一：email開頭稱呼
Dear Professor Sneedlewood 即：Dear Professor +last name, 千萬不要用first name稱呼。千萬不要寫錯名字,頭銜（會很讓人反感），有的人有榮譽學(xué)位就不喜歡用一般頭銜。
二：介紹自己
聯(lián)系關(guān)系比較淡，或陌生人時要在開頭簡單介紹下自己的主要信息，姓名，職業(yè)，等。
不要把某個詞全部大寫，這樣常會被認為是在吼叫或罵人。如果要強調(diào)某些詞語或句子用底線,斜字,粗體就可以了， 如：MUST change to OS immediately. 外國人就覺得不禮貌。
不要用簡寫和笑臉等符號 J，不要用長詞和不常用的詞語。簡單的單詞便于理解。
三：標題
要寫一個 meaningful 標題。不要太寬泛，不要含糊不清，,不要太長，一般不要超過35個字母，只需要將位于句首的單詞和專有名詞的首字母大寫。
比較下面幾個：
“Product A information “ is good than “product information”.
“News about the meeting” vs “Tomorrow’s meeting canceled”.
professional trainees from sister company should abide by rule of local company（太長）
四：段落
段落開頭寫重要的和要強調(diào)的事情。
（1）.Because he was unable to attend the meeting personally, he forwarded his congratulations on cassette tape.
（2）.He forwarded his congratulations on cassette tape because he was unable to attend the meeting personally. 兩者強調(diào)的事情就有分別了.
句型和句子的注意事項。
1.用主動句型而不是被動。
“We will process your order today” is more personal than “your order will be processed today”.
2.就人稱來說，收信人的利益比較重要,名義上都要這樣想，給人尊重的語氣就一般不會錯了。
You will be pleased to learn that you have been selected to serve on our advisory board. Your prompt response will be appreciated. (好像欠你一樣)
I am pleased that our board has selected you as the best qualified candidate to serve on our advisory board. I hope you’ll agree to serve. (這就友善多了)
3.親切，口語化是比較受歡迎! 用賓詞和主動的詞，讓人家受落。
例如: （1）. This information will be sincerely appreciated.”
（2）. We sincerely appreciate your information. 明顯地,我們會喜歡第2句.
4.要求人做事要有客氣Ask politely.
“Could you please email me the page numbers for the next reading? Thanks!” sits better than “I need the assignment. Please send it." It's a Golden Rule kind of thing, right?
盡量減少詞數(shù)，如：on a regular basis =regularly.
5.不可主客不分或模糊。
Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.”
應(yīng)改為：Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We決定呀, 不是report.)
6.結(jié)構(gòu)對稱,令人容易理解. The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.
應(yīng)改為: The owner questioned the occupant’s lease intentions and ink alterations of the contract.
7.單數(shù)復(fù)數(shù)問題:
例如: An authorized person must show that they have security clearance.
8.動詞主詞要呼應(yīng). 想想這兩個分別:
1）.This is one of the public-relations functions that is underbudgeted.
2）. This is one of the public-relations functions, which are underbudgeted.
9.時態(tài)和語氣不要轉(zhuǎn)變太多。
10.標點要準確.
例如: He did not make repairs, however, he continued to monitor the equipment.
改為: He did not make repairs; however, he continued to monitor the equipment.
11.選詞正確。affect和effect, operative和operational等等要弄清楚才用。
12.拼字正確。有電腦拼字檢查功能后就更加不能偷懶。
13.修飾詞的位置要小心。
例如: He could only reimburse the cost after July 15.
應(yīng)為: He could reimburse the cost only after July 15.
五：結(jié)尾注意分清Best regards, Sincerely, Best wishes...
Cheers
很隨意，一般用于朋友間和友好的同事間。
Take care
也一般用于朋友之間
Thanks or Thank You
'Thanks' 比較隨意， 'Thank You' 就稍微正式，而且用于陌生人比較多。
Yours or Yours Truly or Truly
比較禮貌
Best or Best Wishes
朋友間和陌生人間通用
Sincerely or Sincerely Yours or Yours Sincerely
如果你不確定雙方關(guān)系，可以用這個比較保險
Regards or Best Regards
很正式
Cordially
如果雙方有需要商量的時候推薦使用。
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